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Frequently Asked Questions

Here we provide you with answers to the most frequently asked questions about the XXXVII INC World Nut and Dried Fruit Congress with the aim to help you.

Congress & registration

Yes, non-Members can also register for the Congress, but do not have access to the Meeting Point. 

You can register online by visiting the following link: https://nutfruitcongress.org/sevilla2018/registration.

You can also download the available PDF, complete it with the required details and send the page by e-mail to inc@nutfruit.org or fax it to +34 977 315 028.

The registration form must be completed in its entirety. New-Members and Non-Member Delegates must also complete the additional information.

Confirmation letters will be sent on receipt of payment, which must be made at the time of booking.

No, it is not necessary. You may show your business card or any identification with your name.

Congress registration starts in December 2017 and will close when full capacity is reached.

After May 10, 2018 registrations may be accepted on-site if full capacity has not been reached. Registration on site will be at hotels or FIBES, beginning on Saturday May 19. Registration on Saturday 19 and Sunday 20 registration will be available at Alfonso XIII Hotel, Meliá Sevilla and Meliá Lebreros, if you are not staying at congress official hotels, you may register at Meliá Sevilla.

Registration during congress days, from 21-23, will be at FIBES Conference & Exhibition Center. Please consult the program for registration hours.
Early bird closing date is February 15, 2018. Early bird rates will ONLY be available if payment is received by February 15 2018.

All registrations received after February 15, 2018 will be treated as regular registrations with the corresponding fee.

If payment is received by 10 May, 2018, INC will confirm the registration in two weeks. If confirmation is not received in two weeks, please contact us to ensure your registration form has been received correctly.

After May 10, 2018, you may not received the confirmation letter. Registration may be accepted on site if full capacity has not been reached, payments will be accepted only with a personal credit card (cash will not be accepted).

Registration on site will be at hotels or FIBES, beginning on Saturday May 19. Registration on Saturday 19 and Sunday 20 registration will be available at Alfonso XIII Hotel, Meliá Sevilla and Meliá Lebreros, if you are not staying at congress official hotels, you may register at Meliá Sevilla.

Registration during congress days, from 21-23 will be at FIBES Conference & Exhibition Center. Please consult the program for registration hours.

Delegate’s registration includes meetings, lunches and evening social events.

The Accompanying Person’s registration includes morning tours with lunch (ONLY if they are marked on the congress registration form) and evening social events.

No. The cost of the hotel is NOT included.

Please use the hotel reservation form for hotel booking:
https://nutfruitcongress.org/sevilla2018/accommodation

Yes. Please mark them on the registration form. Specific food requests are only guaranteed at the Gala Dinner.

Registration on Saturday 19 and Sunday 20 will be available at Alfonso XIII Hotel, Meliá Sevilla and Meliá Lebreros, if you are not staying at congress official hotels, you may register at Meliá Sevilla.

Registration during congress days, from 21-23, will be at FIBES Conference & Exhibition Center. Please consult the program for registration hours.
Your badge will be delivered in the INC registration desk. Please consult the program for registration hours. To obtain the badge, participants must be registered and proper fees must be paid. Your name badge is required in order to attend all congress events.

All the information related to your congress registration will appear on your badge: Name, Surname, Comercial Company Name and Country.

You may show your business card or any identification with your name in order to get your badge.

The list of participants will be available to INC members at the Virtual Meeting Point and Congress App four months prior to the congress and will be updated daily. Access to the Virtual Meeting Point will be available in the Congress website.

Only INC Members can access the Congress Meeting Point. To be allowed access to the Meeting Point, your INC Membership must be paid.  We inform you that ONLY participants who have paid both their membership and their congress registration will appear at the Meeting Point.

Full refund will be given to EARLY registrants if cancellation is received prior to March 1, 2018 and a 10% administrative fee will be charged for cancellations received after February 28, 2018.

All REGULAR registrations will be charged a 10% administrative fee. No refunds will be made for no-shows or if you cancel after May 1, 2018, whatever the reason. Cancellations must be made in writing and you must have written acknowledgement from the INC secretariat to be entitled to a refund. If you are unable to attend, a substitute delegate may be registered before May 1, 2018. It may be necessary for reasons beyond the control of the organizers to alter the content, timings or venue. The organizers will not accept liability for any transport disruption or individual transport delays and in such circumstances normal cancellation terms apply.

In the event of a terrorist alert or incident that prevents the running of the congress, the organizers reserve the right to retain up to 50% of the fees as a contribution to registration location, marketing and central administration costs.
Registration fees do NOT include insurance of any kind. Congress Organizers do not take responsibility for any individual, medical, travel or personal insurance for any participant failing to arrange their own insurance.

Participants are advised to arrange their own insurance policies before departure from their countries, as required.

While every attempt is made to ensure efficient, trouble-free hospitality, including hotel accommodation, sightseeing and tours, participants are advised that the organizers are in no way liable in the event of any necessary modifications, including changes to itineraries for tours due to delays or cancellations of flights/other circumstances beyond the organizers’ control.

The host organization and its sponsors are not liable for personal accidents or losses or damages to private property of attendees of the Congress.

All conference sessions will be conducted in English only. There will also be translations into Turkish and Chinese.

Business attire is recommended for the congress sessions. For social events we recommend cocktail dress for the  welcome cocktail, smart casual for the casual buffet dinner and black tie or culturally traditional attire for the Gala Dinner.

Tables can be booked only at Gala Dinner. Booking available from April 2018.

If you require disability specific facilities or have other special needs, please tell us by sending an email to inc@nutfruit.org

If you have any questions or need additional information, you can email inc@nutfruit.org, call +34 977 331 416 or fax to +34 977 315 028.

General information, hotel & travel

The city airport is “Sevilla Airport”, which is only 10 km away from the city center. It takes between 15 and 20 minutes to arrive by car, depending on traffic conditions.

There is not a shuttle service to and from the hotel, we suggest a taxi, flat airport fare is between 23 € and 25 €. there are plenty of taxis that wait at the airport.

Please remember to label your bags with personal tags.

We suggest that you carry a copy of your passport with you and leave your original passport at the hotel. Should you lose your passport, please inform the organization.

While walking or shopping, be aware of your surroundings and keep valuables close at hand. Make a copy of all your credit cards, airline tickets, passport and important documents, front and back. It is recommended to leave your passport and valuable belongings safe at the hotel.

Please check with your telephone service providers on international calls. To dial out of Spain please dial 00 and the country calling code before the number you wish to dial.

You can make direct calls from your hotel room. Please read the instructions in your room. Remember all calls made in your room will be charged at your own expense.

The Country Code for Spain is ‘34'.
The local currency for Spain is the Euro (€). The current exchange rate can be checked at www.xe.com.

The easiest way to pay is by cash. Major cards such as Visa, MasterCard, American Express, etc. will be accepted in the hotel and most of the restaurants and shops.

There are 24-hour ATMs all over the city. International credit cards are widely accepted. Normal commercial banking hours are from 8:00 AM to 2:00 PM, Monday to Friday. Banks are closed on weekends and on public holidays.

Spain standard time is Central Europe Summer Time +2. During the Congress, 1 hour ahead of London, 6 hours ahead of New York, 9 hours ahead of San Francisco and 6 hours behind Singapore.

The month of May is characterized by rising daily high temperatures, with daily highs increasing between 25°C to 30°C and lowest temperature dropping to 15°C, which tends to be in the evening.

Should you require medication during the trip, please contact the hotel.

Smoking is prohibited in public buildings and public transport (including taxis), at workplaces, railway stations, discotheques, bars and restaurants. Tobacco consumption is also not allowed outside the grounds of hospitals, health centers, schools and kindergartens.

FIBES Conference & Exhibition Center and will have designated outdoor areas for smoking.

The voltage in Spain is 220 volts. In case you wish to use appliances of 110 volts, we recommend you to bring it or please check with your hotel if they can provide adaptors on request.

Visa Requirements

If you need to apply for a VISA to enter Spain, we recommend you to contact the nearest embassy or consulate at your earliest convenience. INC recommends you to check the current validity of your passport and the availability of blank visa pages.

INC can provide a congress invitation letter. Please contact Elisabeth Abad eabad@viap.es Tel: +34 936 895 061 in order to get it.

In order to get an invitation letter, your INC Membership and your congress registration must be paid. The information required by the INC to set up the letter which you should provide is the following:

  • Company
  • Name and Surname
  • Passport Number
  • Date of Issue
  • Place of Issue
  • Passport Expiry Date

Tourist information

The INC Congress will represent one more year a unique opportunity for attendees to immerse themselves into the culture and attractions of the hosting region. Sevilla and Andalucía have a lot to offer!

Attending the event will allow delegates and accompanying persons to discover an amazing city, full of history, color and liveliness. Crowned by the unique and majestic “Giralda”, the Cathedral’s bell tower, Sevilla is one of the top destinations in southern Europe due to a countless list of reasons: the charm of its old town and narrow streets, the beauty of its Cathedral, the elegance of its parks like “Parque de María Luisa”, the peculiar and formidable “Plaza de España”, the magic of quarters like “Triana” or “Barrio de Santa Cruz”, the “Torre del Oro”, the “Maestranza” bullring, the “Reales Alcázares”…

However, what makes Sevilla different and so appealing goes beyond monuments and sites. It has to do with its people and atmosphere: the joy in its streets and squares, the pleasant walks next to the Guadalquivir river… If it were not enough, Sevilla is the world capital of “Flamenco”, the Spanish most famous music and dancing style. It is unquestionable: if you are attending the INC Congress, getting to know Sevilla is a must!

Recommendations and discounts are offered for INC Congress delegates:

Offices and business establishments are generally open from 9:00 AM to 7:00 PM, Monday to Friday. Shops are generally open from 9:00 AM to 8:00 PM from Monday to Saturday. Big shopping centers are open every day from 11:00 AM to 9:00 PM.

Sevilla is a large and widespread city, and we advise participants to use tourist cars or metered taxis when required. Please contact the Concierge or Reception at you hotel for this service.

There is no compulsion to tip anyone for any service rendered. If you choose to do so, the traditional tip is 10%, rounded off.