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Terms & Conditions

CONGRESS REGISTRATION TERMS AND CONDITIONS

All those delegates who previously rolled over their registrations to 2022 keep the Early Bird Rate, resulting in a saving of €200. 

Registration Instructions

  • Registration will close when full capacity is reached.
  • Non-member and New-member registrations must be submitted before March 15, 2022.
  • Regular rates will ONLY be available if payment is received by March 1, 2022.
  • All registrations received after March 1, 2022 will be treated as last chance registrations with the corresponding fee.
  • Confirmation letters will be sent on receipt of payment. If confirmation is not received within two weeks, please contact us to ensure your registration form has been received correctly.
  • For new registrations on-site (only available for INC Members), payments will be accepted only with a credit card (cash will not be accepted).


Congress Overview

Delegates’ registration includes meetings, all day coffee, lunches and evening social events. Accompanying Persons’ registration includes morning tours, if marked, with lunch, and evening social events.


Special Needs

If you require any special assistance related to a disability, diet or other needs, please contact us by sending an email to inc@nutfruit.org


Hotel

This form is not used to book your hotel accommodation. Please make your hotel reservation on-line by visiting the following website: www.nutfruitcongress.org/dubai2022/accommodation/

Accommodation will be allocated on a first come, first served basis. If you have any questions or need additional information, you can email Ms. Riya Mathias at Riya.Mathias@jumeirah.com and Ms. Eli Abad at eabad@viap.es 


Visa 

Visa requirements in the UAE depend on various factors such as your nationality, why you're visiting, how long you want to be in Dubai, etc. You do not need a visa before you arrive if your nationality belongs to one of the GCC nations or if it appears in the list of the link below:

https://gdrfad.gov.ae/en/visa-information-and-tips

You can also check with your nearest UAE embassy/consulate, for updates to the list:

https://embassy-finder.com/united-arab-emirates_embassies

The INC can provide an additional letter of invitation, which can be requested by email at inc@nutfruit.org

In order to get an invitation letter, your INC Membership and your congress registration must be paid. The information required by the INC to set up the letter which you should provide is the following:

  • Company
  • Name and Surname
  • Passport Number
  • Date of Issue
  • Place of Issue
  • Passport Expiry Date


Badges

Name badge is required to attend all congress events. To obtain the badge, participants must be registered and proper fees must be paid. Badge will be delivered at the INC registration desk. Please check the program for registration hours.


Registration List

The list of participants will be available at the Virtual Meeting Point and Congress App prior to the congress.


Insurance

Registration fees do not include insurance of any kind. Congress Organizers do not take responsibility for any individual, medical, travel or personal insurance for any participant failing to arrange their own insurance. Participants are advised to arrange their own insurance policies before departure from their countries, as required. Please check if such insurance coverage is accurate and complete in accordance with the activities to be carried out during the Congress.

While every attempt is made to ensure efficient, trouble-free hospitality, including hotel accommodation, sightseeing and tours, participants are advised that the organizers are in no way liable in the event of any necessary modifications, including changes to itineraries for tours due to delays or cancellations of flights/other circumstances beyond the organizers’ control.

The host organization and its suppliers are not liable for personal accidents or losses or damages to private property of attendees of the Congress.


Cancellation conditions

Full refund will be given if cancellation is received prior to December 31, 2021. For cancellations received from December 31, 2021, to April 15, 2022, a 10% administrative fee will apply. No refunds will be made for no-shows or if you cancel after April 15, 2022, whatever the reason.

Cancellations must be made in writing and you must have written acknowledgement from the INC secretariat to be entitled to a refund. If you are unable to attend, a substitute delegate may be registered before April 15, 2022. It may be necessary for reasons beyond the control of the organizers to alter the content, timings or venue. The organizers will not accept liability for any transport disruption or individual transport delays and in such circumstances normal cancellation terms apply.

In the event of a terrorist alert or incident that prevents the running of the congress, the organizers reserve the right to retain up to 50% of the fees as a contribution to registration location, marketing and central administration costs.


For Sponsors & Exhibitors

10% administrative fee will be charged for cancellations until December 31, 2021. For cancellations received from January 1 to March 15, 2022, a 50% administrative fee will apply. No refunds will be made for cancellations received after March 15, 2022.

Those sponsors that rolled over their sponsorships to 2022 and then cancel their sponsorship having enjoyed any of the “extraordinary benefits”, such as company banner on NL or advertorial, the INC reserves the right to value these services and charge them at fair price if convenient.

Cancellations must be made in writing and you must have a written acknowledgement from the INC secretary to be entitled to a refund. It may be necessary for reasons beyond the control of the organizers to alter the content, timings or venue. The organizers will not accept liability for any transport disruption or individual transport delays and in such circumstances normal cancellation terms apply. In the event of a terrorist alert or incident that prevents the running of the congress, the organizers reserve the right to retain up to 50% of the fees as a contribution to registration, location, marketing and central administration costs.