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Terms & Conditions

REGISTRATION INSTRUCTIONS
• Registration form must be completed in its entirety. Non-Member Delegates must also complete the required information at the back page.
• Registration will close when full capacity is reached.
• Early bird rates will ONLY be available if payment is received by February 15, 2017.
• Registrants whose forms and payments are received by May 8, 2017 will receive a confirmation of the registration. If confirmation is not received within two weeks, please contact us to ensure your registration form has been received correctly.
• After May 8, 2017 registrations will be accepted on-site at ITC Grand Chola Hotel, beginning on Wednesday May 17 at 09:00 AM. Please consult the program for registration hours.
• All registrations received after February 15, 2017 will be treated as regular registrations with the corresponding fee.

CONGRESS OVERVIEW
Delegates’ registration includes meetings, lunches and evening social events. Accompanying Persons’ registration includes morning tours with lunch, and evening social events.

DISABILITIES SPECIAL NEEDS
If you require disability specific facilities or have other special needs, please tell us by sending an email to inc@nutfruit.org.

HOTEL & VISA
This form is not used to book your hotel accommodation. Please make your hotel reservation on-line by visiting the following website: www.nutfruitcongress.org/chennai2017/accommodation/.
Accommodation will be allocated on a first come, first served basis. If you have any questions or need additional information, you can email Ms. Mamta Roy at inc2017hotels@kwconferences.com. Please visit the above link for visa information.

FOOD
Specific food request only guaranteed at the Gala Dinner. All food in ITC Grand Chola Hotel is Halal.

BADGES
Name badge is required to attend all congress events. To obtain the badge, participants must be registered and proper fees must be paid. Badge will be delivered at the INC registration desk. Please check the program for registration hours.

REGISTRATION LIST
The list of participants will be available only to INC members at the Virtual Meeting Point and Congress App three months prior to the congress and will be updated daily.

INSURANCE
Registration fees do not include insurance of any kind. The Congress Organizers cannot take any responsibility for any participant failing to arrange their own insurance. The insurance should be purchased in your country of origin, if you feel necessary.

QUESTIONS
If you have any questions or need additional information, you can email inc@nutfruit.org, fax to +34 977 315 028 or call +34 977 331 416.

TERMS & CANCELLATION CONDITIONS
Confirmation letters will be sent on receipt of payment, which must be made at the time of booking. For new registrations on-site, payments will be accepted only with a personal credit card (cash will not be accepted). Full refund will be given to EARLY registrants if cancellation is received prior to April 1, 2017 and a 10% administrative fee will be charged for cancellations received after March 31, 2017.
A 10% administrative fee will be charged for all the REGULAR registrations. No refunds will be made for no-shows or if you cancel after May 1, 2017, whatever the reason. Cancellations must be made in writing and you must have written acknowledgement from the INC secretariat to be entitled to a refund. If you are unable to attend, a substitute delegate may be registered before May 1, 2017. It may be necessary for reasons beyond the control of the organizers to alter the content, timings or venue. The organisers will not accept liability for any transport disruption or individual transport delays and in such circumstances normal cancellation terms apply.
In the event of a terrorist alert or incident that prevents the running of the congress, the organizers reserve the right to retain up to 50% of the fees as a contribution to registration location, marketing and central administration costs.

DATA PROTECTION
According to the Spanish Data Protection Act of Personal Character (LOPD) 15/1999, we inform you that personal data provided is confidential and part of files owned by INTERNATIONAL NUT AND DRIED FRUIT COUNCIL (INC), the purpose of which is to fulfill the registration for the event ‘INC XXXVI World Nut and Dried Fruit Congress’ at Chennai (India) and to provide you with information about our activities through electronic means, unless you state otherwise. You can exercise your rights of access, rectification, cancellation and where appropriate, opposition, by sending a letter accompanied by a photocopy of your ID to the following address: C/ de la Fruita Seca, 4 -Tecnoparc- 43204 REUS (Spain), or also by sending an e-mail to inc@nutfruit.org.
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